Obtaining certification in Environmental Management Systems (EMS) can significantly enhance your career prospects, establish credibility for your organization, and improve environmental performance. Below is a comprehensive guide on how to pursue EMS certification, focusing on the widely recognized ISO 14001 standard.
- Understand the Basics of EMS
Before diving into certification, familiarize yourself with the core principles of an Environmental Management System. An EMS helps organizations manage their environmental responsibilities in a systematic and effective manner, focusing on continuous improvement and compliance with environmental laws.
Key Elements of an EMS:
– Policy Development: Establishing an environmental policy that aligns with the organization’s objectives and compliance obligations.
– Planning: Identifying environmental aspects, legal requirements, and setting objectives.
– Implementation: Putting the EMS into action, including training, resource allocation, and documentation.
– Monitoring and Measurement: Regularly assessing performance and adherence to the EMS.
– Review and Improvement: Conducting internal audits and management reviews for ongoing improvement.
- Choose the Right Standard
The most recognized certification standard for Environmental Management Systems is ISO 14001. Research and understand the requirements of ISO 14001:2015, the current version of the standard.
Alternative Standards:
While ISO 14001 is the most popular, you may also encounter other frameworks or standards, such as:
– EMAS (Eco-Management and Audit Scheme) for organizations in the EU.
– National or industry-specific environmental certifications.
- Conduct a Gap Analysis
Perform a gap analysis to determine how well your current practices align with the ISO 14001 standard. This involves assessing existing procedures, policies, and practices against the standard’s requirements.
Key Actions:
– Identify strengths and weaknesses.
– Document current environmental processes.
– Determine necessary changes to meet compliance.
- Develop and Implement the EMS
Once you’ve identified gaps, begin developing the EMS. This includes creating or revising environmental policies, objectives, procedures, and documentation to meet the ISO 14001 requirements.
Steps to Implement:
– Engagement: Ensure commitment from top management and involve employees at all levels.
– Training: Offer training sessions to familiarise staff with the EMS and its importance.
– Documentation: Create necessary documentation, including:
– Environmental policy
– Procedures
– Records of monitoring and measurement
- Conduct Internal Audits
Regularly conduct internal audits to evaluate the effectiveness of your EMS. This helps identify areas for improvement and ensures compliance with ISO 14001.
Audit Checklist:
– Assess whether implemented procedures are followed.
– Review compliance with legal regulations.
– Evaluate the achievement of environmental objectives.
- Management Review
After completing internal audits, conduct a management review to analyze the EMS performance. Discuss findings, areas of concern, and make decisions on necessary actions.
Focus Areas:
– Progress toward environmental objectives.
– Audit results and corrective actions.
– Resources needed for improvement.
- Select a Certification Body
Choose an accredited certification body to conduct an external audit for ISO 14001 certification. Research potential certification bodies to ensure they are reputable and recognized.
Considerations:
– Accreditation: Verify that the certification body is accredited by a recognized authority, such as ANSI, UKAS, or the equivalent in your country.
– Experience: Look for a body with experience in your organization’s industry.
- Undergo the Certification Audit
Once you feel confident in your EMS, schedule the certification audit. The audit process typically consists of two stages:
Stage 1 Audit:
This initial audit evaluates your documentation and readiness for the full audit.
Stage 2 Audit:
The comprehensive audit assesses the implementation and effectiveness of the EMS in practice. The auditors will review documentation, conduct interviews, and observe operations.
- Obtain Certification
If you successfully meet the requirements of the ISO 14001 standard, you will receive your certification. The certification body will provide you with a certificate that demonstrates compliance and effective implementation of your EMS.
Post-Certification:
– Celebrate your achievement with your team and reinforce the importance of continuous improvement.
– Market your certification to enhance credibility with stakeholders, customers, and clients.
- Maintain and Improve the EMS
Certification is not the end—it’s a commitment to continual improvement. You may need to undergo surveillance audits by the certification body periodically (usually annually) to maintain your certification.
Key Ongoing Actions:
– Continuously monitor your environmental performance.
– Update objectives and processes as necessary.
– Engage in staff training and awareness programs regularly.
Conclusion
Getting certified in Environmental Management Systems is a valuable investment in your organization’s sustainability and environmental responsibility. By following these steps, you can effectively implement an EMS that meets ISO 14001 standards, leading to improved environmental performance and organizational credibility. Whether you are an individual looking to enhance your qualifications or a company seeking to demonstrate commitment to environmental stewardship, this certification journey can provide significant benefits.
